Personal data generally means information that can identify a person and processing generally covers actions that can be performed in connection with personal data such as collection, use, storage and disclosure. Flipdish is the controller of your personal data processed in connection with your application to work with Flipdish. We process personal data of applicants across a range of systems and tools, including *.flipdish.com (the “Website”), communications platforms (email, Google Workspace etc.), Thomas International (psychometric assessment and aptitude tests) and Greenhouse software (an applicant tracking software).
Personal Data We Collect
We collect personal data about you when you provide it directly to us through the Flipdish Hiring Process (the “Process”), when third parties such as recruitment agencies, former and current employers and educational institutions provide us with personal data about you, or when personal data about you is automatically collected in connection with your use of the Website.
Personal Data Collected Directly From You
We receive personal data directly from you including, but not limited to:
Biographical information. Information such as name, date of birth, gender, marital status, national identification information and in some cases, residency and work permit status.
Contact information. Information such as email address, residential address and telephone number.
Historic and current employment information and educational information. Information such as previous employers, references from previous employers, previous roles, period of time spent in previous roles, current role, background check, educational institutions attended, educational results obtained and degrees awarded.
Other information. Information that may be necessary for us to make a recruitment decision or otherwise voluntarily provided by you.
The provision of personal data is necessary for assessing your application and, if successful, entering into any contract with Flipdish governing employment. The minimum information required to be provided is biographical information, contact information and historic and current employment information and educational information. If such personal data is not provided, it may not be possible to proceed with your application or to commence the employment relationship.
Personal Data Collected From Third Party Sources
Third parties such as recruitment firms, previous employers and educational institutions may provide us with personal data in relation to you. We may also collect personal data from public sources such as social media (e.g. LinkedIn etc.) where you have a publicly available profile.
Such personal data includes, but is not limited to biographical information, historic and current employment information and educational information and other information.
Personal Data Collected We Automatically Collect
Some personal data is automatically collected when you use the Website, such as:
browser information; and
Such information is collectively referred to as “automatically collected information”.
Our Legal Justification for Processing Personal Data
The below table sets out why we process your personal data as described above, the legal justification that supports this processing and the categories of personal data processed.
Why we process your personal data
Categories of personal data
Administration and recruitment management
Such processing is in Flipdish’s legitimate interest to ensure effective recruitment processes and that roles are suitably filled and recruited for
In respect of the verification of information, we have a legitimate interest in verifying the information provided is true and accurate and to conduct background checks as appropriate to ensure the prudent management of Flipdish’s business and recruitment processes
Biographical information, contact information and employment information
In respect of psychometric tests, the tests may involve questionnaires that relate to cognitive abilities / emotional intelligence
Training, quality monitoring and evaluation
Such processing is necessary for the legitimate interests pursued by us in monitoring and improving our recruitment and hiring processes and ensuring that the Website is used in accordance with our terms and conditions and policies.
Biographical information, and contact information, historic and current employment information and educational information and automatically collected information
It is in Flipdish’s legitimate interest to operate and maintain the Website and for related analysis purposes
Automatically collected information
Enforcing and defending our rights
It is in Flipdish’s legitimate interest to enforce and defend its rights
Biographical information, contact information, historic and current employment information and educational information and other information as may be necessary in the establishment, exercise or defence or defence of our legal rights
In respect of the Website, automatically collected information
Such processing may be required by law
We will disclose personal data where we receive a legally binding request to disclose personal data from law enforcement or other bodies or where we have a legitimate interest in assisting law enforcement or other agencies in respect of an investigation.
Biographical information, contact information and historic and current employment information and educational information
Individual Data Subject Rights
Data Protection Laws provide certain rights to data subjects (the “Data Subject Rights”). Data Subject Rights include the right of a data subject to:
access personal data;
rectify or erase personal data (i.e. right to be forgotten);
object to processing based on legitimate interests. We shall no longer process the personal data unless we demonstrate compelling legitimate interest grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims;
withdraw consent to processing based on consent without affecting the lawfulness of processing based on consent prior to the withdrawal of consent;
complain to the Data Protection Commission (www.dataprotection.ie) or a competent data protection supervisory authority. We ask that you first contact [email protected] to give us an opportunity to address any concerns; and
to not be subjected to automated decision making.
These Data Subject Rights will be exercisable by you subject to limitations as provided for under Data Protection Laws.
In relation to the processing of your personal data by Flipdish, you may contact us or make a request to exercise any Data Subject Right by contacting [email protected]. Your request will be dealt with in accordance with Data Protection Laws.
Disclosing Your Information
Flipdish may be required to disclose personal data in some scenarios such as if you violate applicable policies or laws. Flipdish may disclose such personal data, at our sole discretion, if we believe it is necessary or appropriate in connection with investigation, prevention or detection of fraud, IP infringement, piracy, other unlawful activity and / or to protect and / or to protect our rights or the rights of third parties and / or prevent physical and / or other harm and / or financial loss. This may require disclosure of biographical information, contact information, historic and current employment information and educational information and / or other information.
Flipdish may engage other companies and people to perform tasks on our behalf (i.e. processors) and may need to share personal data with them to provide you with our services such as Greenhouse, a third party recruitment software providers and applicant tracking systems and Thomas International, a psychometric assessment and aptitude test provider.
Flipdish may share your personal data in respect of the Process with wholly-owned subsidiaries of Flipdish on a controller to controller basis. These entities are Flipdish UK Limited, Flipdish GmbH and Flipdish, Inc. Flipdish may also share your personal data in respect of the Process with certain employer-of-record service providers from time to time, where relevant.
Data Transfers Outside the EEA
We may occasionally transfer personal data outside of the European Economic Area to countries that are not deemed to grant an adequate level of protection. Any such transfers will be in accordance with applicable law and appropriate safeguards such as the standard contractual clauses approved under EU law from time to time. If you require further information, please contact [email protected].
Third Party Links
This Policy was last updated on 22 June 2022.